ADMINISTRATIVE POSTINGS
| Title | Location | Posting Code |
| Administrative Assistant III | Pembroke Pines, FL | 3027665 |
| Administrative Assistant | Weston, FL | 3027686 |
| Receptionist | Weston, FL | 3027698 |
| Job Title: | Administrative Assistant III |
| Category: | Non-Exempt |
| Posting Code: | 3027665 |
| Location: | Pembroke Pines, FL |
| Relocation: | No Relocation Assistant Available |
| Job Type: | Permanent Full-time |
| Shift: | 1st |
| Purpose: | Performs diverse administrative duties. May act independently within established guidelines. Works closely as a team player. Daily activities include screening important calls for the team which may include interaction with high-level contacts & physicians. |
| Summary of Major Responsibilities: | Uses problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information. Performs various administrative duties including Internet/Intranet research, facilities coordination, setting up files, ordering supplies and equipment, photocopying documents and distributing mail. Types and proofreads correspondence, reports, and forms; corrects grammar and formatting errors; assists in formatting Word documents & creating PowerPoint presentations; drafts brief correspondence of a routine nature. Acts as an information resource on organizational policies and procedures. Collects, logs and organizes information from a variety of sources as requested. Assists in the development, implementation and monitoring of internal operating systems and procedures. Interacts with peers, clients and customers on a frequent basis. |
| Summary of Major Requirements: | High School diploma or equivalent. 3 years of administrative experience and training. Keyboarding skills; basic/intermediate knowledge of word processing, spreadsheet, database, and graphics presentation applications; electronic meeting/calendar coordination; travel planning; cost center management; intermediate communication skills (written & verbal);-telephone techniques and etiquette;-task management;-familiar with current office technologies;-records management. Organized, efficient, process oriented; interpersonal/communication skills;-self-motivated; team player;-strong work ethic;-works well under pressure in a dynamic environment;-tactful, exercises independent -judgment and discretion--professional presentation. Preferred requirements include: Formal computer training; working knowledge of Internet;-knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint). Sit for extended periods of time; light lifting. |
| Job Title: | Administrative Assistant |
| Category: | Non-Exempt |
| Posting Code: | 3027686 |
| Location: | Weston, FL |
| Relocation: | No Relocation Assistant Available |
| Job Type: | Permanent Full-time |
| Shift: | 1st |
| Purpose: | Performs administrative and clerical duties. Works closely as a team player. Daily activities include screening important calls for the team which may include interaction with high-level contacts & physicians. |
| Summary of Major Responsibilities: | Uses problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information. Performs various administrative duties including Internet/Intranet research, facilities coordination, setting up files, ordering supplies and equipment, photocopying documents and distributing mail. Types and proofreads correspondence, reports, and forms; corrects grammar and formatting errors; assists in formatting Word documents & creating PowerPoint presentations; drafts brief correspondence of a routine nature. Acts as an information resource on organizational policies and procedures. Collects, logs and organizes information from a variety of sources as requested. Assists in the development, implementation and monitoring of internal operating systems and procedures. Interacts with peers, clients and customers on a frequent basis. |
| Summary of Major Requirements: | High School diploma or equivalent. 1 years of administrative experience and training. Keyboarding skills; basic/intermediate knowledge of word processing, spreadsheet, database, and graphics presentation applications; electronic meeting/calendar coordination; travel planning; cost center management; intermediate communication skills (written & verbal);-telephone techniques and etiquette;-task management;-familiar with current office technologies;-records management. Organized, efficient, process oriented; interpersonal/communication skills;-self-motivated; team player;-strong work ethic;-works well under pressure in a dynamic environment;-tactful, exercises independent -judgment and discretion--professional presentation. Preferred requirements include: Formal computer training; working knowledge of Internet;-knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint). Sit for extended periods of time; light lifting. |
| Job Title: | Receptionist |
| Category: | Non-Exempt |
| Posting Code: | 3027698 |
| Location: | Weston, FL |
| Relocation: | No Relocation Assistant Available |
| Job Type: | Permanent Full-time |
| Shift: | 1st |
| Purpose: | This position is for a Front Desk Receptionist, experienced with multi-line telephones and general clerical/administrative office duties. |
| Summary of Major Responsibilities: | - Answer telephones,
greet visitors, direct calls and visitors to appropriate party - Collects and distributes US and Interoffice mail, facsimile transmissions and telephone messages - Assist other departments with special projects when approved by Facilities Manager - Books conference rooms for large and small meetings - Place orders for office and operating supplies - Excellent interpersonal skills – ability to work well with others - Good communications skills – both verbal and written - Good organizational skills – plans work, executes plan and maintains organized work area - Flexible – ability to adapt to changing requirements and priorities - Responsive problem solver and action oriented - Presents a professional, well groomed image - Ability to function well under pressure, and expend effort to meet schedules and deadlines - Willingness and ability to assume increasing responsibility - Assist with moving furniture and facilities maintenance - Assist other departments with special projects when approved by Facilities Manager - Keep copier supplies stocked in workrooms - Assist in maintaining office equipment (copiers, faxes, printers) - Maintain and setup training rooms for meetings - Spot check conference rooms and other public areas for cleanliness - Stock kitchens with appropriate supplies - Prepare outgoing mail and materials for pickup by USPS/Fed Ex/UPS etc. - Complete other duties and responsibilities as requested by Facilities Manager |
| Summary of Major Requirements: | EDUCATION and/or
EXPERIENCE: Minimum education high school or GED and one to two years of
clerical/administrative experience. QUALIFICATION REQUIREMENTS: Mailroom experience preferred but not required Must be able to lift up to 70 pounds Good organizational and time management skills Moderate to proficient PC applications using Microsoft Windows, Word, Excel, PowerPoint, and Visio Experience using multi-line telephone system Excellent interpersonal, communication and organizational skills |
Back to Job Posting Categories
Home Mission Services Team Technology Standards Company Contact Us
2004 - 2009 ADB Consulting & CRO Inc.